How to Get the Best Deals on Southwest Group Travel

Planning a trip for a large group can be exciting—but also challenging. Whether you’re coordinating a family reunion, a corporate retreat, a church mission trip, or a school event, finding affordable and convenient flights is essential. That’s where Southwest Airlines Group Travel shines. Known for its flexible booking options and budget-friendly fares, Southwest makes group travel smoother and more economical.

In this guide, we’ll walk you through everything you need to know about getting the best deals on Southwest group travel, including insider tips, benefits, and how to make the most of exclusive offers. For personalized assistance, you can always contact our expert travel support team directly at +1-855-262-6888.

What Is Southwest Airlines Group Travel?

Southwest Airlines Group Travel is a dedicated program for groups of 10 or more passengers traveling together on the same itinerary. Instead of managing multiple individual bookings, Southwest allows groups to reserve seats under a single confirmation number—making coordination easier and payment more flexible.

Group travel with Southwest is perfect for:

• School or college trips

• Sports teams and tournaments

• Corporate events or conventions

• Destination weddings and family reunions

• Religious and mission trips

• Social or hobby groups

Southwest offers specialized group rates, simplified check-ins, and added flexibility compared to individual bookings.

Benefits of Booking Southwest Airlines Group Travel

When you choose Southwest Airlines Group Travel, you’re not just getting a group discount—you’re gaining access to exclusive perks that make traveling together stress-free and affordable.

1. Flexible Payment OptionsYou can reserve your group seats without paying upfront. Southwest allows you to pay a small deposit per person to secure the fare and pay the balance closer to the travel date. This is ideal for organizers who need time to collect payments from participants.

2. Guaranteed Group FaresOnce your fare is confirmed, it’s locked in for your entire group. This protects you from fare increases that might occur before final payment—an essential benefit when booking months in advance.

3. Dedicated Group Desk SupportSouthwest’s specialized Group Travel Desk offers personal assistance for all your travel arrangements. From flight changes to name updates, their team ensures everything runs smoothly. You can also reach our support line at +1-855-262-6888 for faster assistance and best available group deals.

4. Two Free Checked Bags per TravelerEach traveler can check two bags for free—saving significant money for large groups. This perk is especially valuable for sports teams, musicians, or corporate travelers who need to carry equipment or promotional materials.

5. No Hidden FeesUnlike many airlines, Southwest does not charge for flight changes or cancellations (you’ll receive flight credit instead). That’s peace of mind you can’t always find elsewhere.

How to Book Southwest Airlines Group Travel

Booking Southwest group travel is straightforward, but following the right steps can help you secure the lowest fares and the best terms.

Step 1: Submit a Group Travel Request

Visit the official Southwest Airlines website and navigate to the “Group Travel” section. Fill out the online request form with details such as departure cities, travel dates, and passenger count. Alternatively, call our team directly at +1-855-262-6888 for an instant quote and expert guidance.

Step 2: Receive a Group Fare Quote

Once you submit your request, Southwest will send a fare quote (usually within 2–3 business days). This quote will include the base fare, taxes, and fees for your entire group.

Step 3: Review and Confirm

If you’re satisfied with the fare and terms, confirm your reservation by paying a small deposit per traveler. You’ll receive a group confirmation number to manage all bookings in one place.

Step 4: Finalize Names and Payment

Passenger names can typically be added or changed up to 14 days before departure. Final payment is due before ticket issuance.

Insider Tips to Get the Best Deals on Southwest Group Travel

To make sure you’re truly getting the best value on your Southwest group booking, use these insider strategies:

1. Book Early, but Stay Flexible

Group fares tend to rise as the travel date approaches. Booking early guarantees the best rates and availability. However, because Southwest doesn’t assign seats, staying flexible with dates or times can unlock additional savings.

2. Compare Group vs. Individual Fares

Sometimes, promotional fares available to individual travelers can be cheaper than standard group rates. Check both options—or let our travel specialists at +1-855-262-6888 compare them for you—to ensure you’re getting the lowest total cost.

3. Take Advantage of Rapid Rewards

While group bookings don’t typically earn Rapid Rewards points, individual members can still earn points by booking their own itineraries within the group fare setup. Encourage travelers to link their Rapid Rewards accounts.

4. Choose Less Popular Travel Days

Flying mid-week (Tuesday–Thursday) or during non-peak hours often yields better group rates. Avoid major holidays if possible.

5. Combine with Hotel and Ground Transportation Deals

We can help you bundle Southwest Airlines Group Travel with discounted hotel stays or ground transport to maximize savings. Call +1-855-262-6888 to learn about bundled packages.

Frequently Asked Questions (FAQ)

Q1. How many people qualify for Southwest Group Travel?

A minimum of 10 travelers on the same flight qualifies for group rates.

Q2. Can I change names after booking?

Yes. Southwest allows name changes up to 72 hours before departure—an invaluable feature for group organizers.

Q3. Do groups earn Rapid Rewards points?

While group bookings do not directly earn points, individual passengers can still accumulate points if they add their Rapid Rewards number to their booking.

Q4. Is there a deposit required?

Yes, a small per-person deposit is due at the time of reservation to hold your fare. The balance is due closer to travel.

Q5. Can I cancel my group booking?

Yes, cancellations are allowed without fees, though deposits may be forfeited depending on timing.

Why Choose Us for Southwest Airlines Group Travel?

Our dedicated travel support team helps travelers get exclusive Southwest group flight deals not found elsewhere. Whether you’re booking months in advance or need last-minute assistance, we’ll handle the logistics, secure competitive fares, and make sure your group travels seamlessly.

• 24/7 customer service: Always available at +1-855-262-6888

• Access to hidden group discounts

• Assistance with hotels, transfers, and event planning

• Guaranteed compliance with airline group policies

We specialize in group bookings for schools, corporate trips, religious groups, sports teams, and family gatherings across major U.S. destinations.

Final Thoughts

Traveling as a group doesn’t have to be complicated or expensive. With Southwest Airlines Group Travel, you gain flexibility, value, and dedicated support every step of the way. By booking early, staying flexible, and working with a trusted travel partner, you can unlock unbeatable savings and stress-free coordination. For more information visit Top Airline Rules now!

For expert guidance and the best deals on Southwest group travel, call +1-855-262-6888 today. Our experienced travel advisors will help you plan your trip, secure group-friendly fares, and ensure every member of your group enjoys a smooth journey.